Office Specialist

Warsaw, Poland

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We are looking for a responsible Office specialist who will perform the organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements and providing general administrative support to our employees.

RESPONSIBILITIES:

  • Regular monitoring of the condition of rooms and equipment in the office; arranging necessary repairs
  • Contact person for office vendors, service providers
  • Proposing solutions/procedures to improve the functioning of the office
  • Supplies’ arrangement: food products, chemicals, office equipment, furniture (inventory, analysis of needs, ordering, picking up and unloading purchases)
  • Receiving and sending mail and courier services
  • Business travel coordination (booking, settlement of business trips, documentation, reporting)
  • Plan in-house or off-site activities, like parties, celebrations and conferences or organization of gifts for employees’
  • Coordination of gadgets creation, contacts with vendors and negotiations
  • Responding to employees’ queries / directing them to relevant support departments
  • Cooperation with the Marketing department in terms of office branding
  • Providing support to visitors
  • Coordination of the flow of company documentation
  • General support for departments in the company

REQUIREMENTS:

  • 2 years’ experience of working in a similar position
  • Good experience with office administrator responsibilities, systems and procedures
  • Good practical experience with office machines and MS Office, Google Docs
  • Strong time management skills and ability to multi-task and prioritize work
  • Strong organizational, planning and problem-solving skills with attention to detail
  • Excellent written and verbal communication skills both in English and Polish, with a creative approach to problems
  • Additional qualification as an Administrative Assistant or Secretary will be a bonus

OUR OFFER:

  • Private medical care (entirely financed by the company)
  • Fitprofit card
  • Working environment based on a strong team spirit and positive energy
  • Salary depending on skill level and experience
  • Influence on various aspects of the game – the game is being created by the whole team
  • The team consisting of experienced experts, that means – huge development possibilities
  • Really flexible working hours (core hours 11:00-16:00)
Apply now