Office Specialist (Reception Desk)

Warsaw, Poland

We are looking for a responsible Office specialist who will perform the organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements and providing general administrative support to our employees.

YOUR DAILY TASKS:

  • Regular monitoring of the condition of rooms and equipment in the office; arranging necessary repairs
  • Taking care receptions desk on daily bassis 
  • Contact person for office vendors, service providers
  • Proposing solutions/procedures to improve the functioning of the office
  • Supplies’ arrangement: food products, chemicals, office equipment, furniture (inventory, analysis of needs, ordering, picking up and unloading purchases)
  • Receiving and sending mail and courier service
  • Business travel coordination (booking, settlement of business trips, documentation, reporting)
  • Plan in-house or off-site activities, like parties, celebrations and conferences or organization of gifts for employees’
  • Coordination of gadgets creation, contacts with vendors and negotiations
  • Responding to employees’ queries / directing them to relevant support departments
  • Cooperation with the Marketing department in terms of office branding
  • Providing support to visitors
  • Coordination of the flow of company documentation
  • General support for departments in the company

BEST IF YOU HAVE:

  • 2 years’ experience of working in a similar position
  • Good experience with office administrator responsibilities, systems and procedures
  • Good practical experience with office machines and MS Office, Google Docs
  • Strong time management skills and ability to multi-task and prioritize work
  • Strong organizational, planning and problem-solving skills with attention to detail
  • Excellent written and verbal communication skills both in English and Polish, with a creative approach to problems
  • Additional qualification as an Administrative Assistant or Secretary will be a bonus

WHAT WE CAN OFFER YOU:

  • Full support in expanding knowledge in the field of employment & payroll
  • Private medical care (entirely financed by Flying Wild Hog)
  • Fitprofit card
  • Working environment based on a strong team spirit and positive energy 
  • Really flexible working hours (core hours 11:00-16:00)
  • Delicious coffee and fresh fruits in the office
  • Location in walking distance from the subway station: Metro Dworzec Gdański
INFORMACJA O SPOSOBIE I CELACH PRZETWARZANIA DANYCH
INFORMATION OBLIGATION FOR CANDIDATES PARTICIPATING IN THE RECRUITMENT PROCESS
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